Receptionist

Classification: Full Time

Summary of Responsibilities

Answers telephone, greets clients and visitors, and advises proper party; receives and transmits messages; performs clerical duties to support the daily business activities of the firm.

Essential Functions

• Maintains daily attendance records.
• Answers telephones and transmits telephone messages accurately, and promptly.
• Greets clients and visitors as soon as they arrive in the office in a prompt, professional and friendly manner.
• Types various documents as requested, accurately and timely using word processing and spreadsheet programs.
• Organizes and coordinates clients’ data producing a quality and professional final product.
• Handles outgoing Federal Express, UPS and other special shipments.
• Typing, proofing and copying payroll taxes and other forms.
• Keep conference room, reception area, work area and kitchen neat and orderly.
• Schedules and coordinates meetings.
• Maintains the tracking system for tax returns.
• Coordinates direct mail projects.
• Acts as a back up as needed to the tax assembly process.
• Performs such other duties as may be assigned by partners or administrative staff.
• Performs other duties as assigned.

Skills, Abilities, Qualifications & Expectations

• Ability to perform several tasks concurrently with ease and professionalism.
• Good organizational skills.
• Ability to perform a multi-line telephone switchboard.
• Ability to read, write, speak and understand English well.
• Pleasant telephone voice.
• Ability to use office equipment including a computer, copier, calculator and fax machine.
• Ability to work well with others.

Working Conditions

Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Occasional overtime may be required.